Provide general administrative support for the Tory Burch legal department, including managing calendars, organizing meetings, preparing agendas, handling mailings, creating binders, drafting correspondence, and assisting in creating presentations.
Manage process for finalizing legal documents, including creating execution versions, circulating to authorized signatories, filing, and docketing key dates.
Manage registered agent for service of process, including docketing of key dates.
Manage legal invoices and accruals through accounts payable system; track legal budget on a monthly/quarterly basis.
Facilitate expense reimbursement and p-card processing.
Create and maintain electronic and paper legal filing systems and procedures.
Manage legal memberships, dues, and subscriptions.
Arrange travel and accommodations.
Assist with specific projects as needed for IP, employment, real estate, and other functions within legal department.
Assist with insurance claims management and corporate subsidiary governance as needed.
BS/BA degree required.
Prior experience in a legal environment (either law firm or in-house) preferred.
Outstanding communication (both written and verbal) and organizational skills.
Knowledge of organizational policies, procedures, and office management techniques.
Strong knowledge of computer systems and applications with high level of proficiency in Microsoft Word (including track changes), Excel, and PowerPoint.
Ability to apply policies and procedures to solve everyday issues and strong follow-through skills.
Strong ability to multi-task, exercise initiative, problem-solving, and decision-making skills.
Ability to work in conjunction with all levels of the organization.
Maintain a high degree of confidentiality and discretion in regard to all matters and documents.
Must have a strong sense of ownership, teamwork, responsibility and initiative.